Warehouse and Education Specialist
Job Title: Warehouse and Education Specialist
FLSA: Full-time, Non-Exempt
Reports to: Director of Warehouse
Reporting to the Director of Warehouse, the Warehouse & Education Specialist is responsible for day-to-day operations of the warehouse, including, but not limited to: requests for donated supplies from in-kind donors, compiles monthly inventory counts for specific items, coordinates the shipping and receiving of supplies and loaned equipment, produces year-end audits, works closely with Programs Team to ensure appropriate supplies are delivered in a timely manner, and travels to partnered institutions, as needed, in the U.S. to set up Manual Small Incision Cataract Surgery (MSICS) wet labs.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Coordinate shipping/receiving for SEE Programs and Education courses.
- Manage supply and equipment donations with the organization’s overall goals and objectives in mind.
- In collaboration with Director of Warehouse, Medical Director and Programs team, research equipment and coordinates needed maintenance, repair, and testing of current inventory.
- Manage supply inventory and maintain an up-to-date inventory control procedure.
- Support Director of Warehouse in administration needs of the warehouse.
- Develop reports for accounting needs and programs reporting.
- Coordinate with Director of Warehouse end of year audits specific to inventories and surgical count.
- Attend and participate in monthly Programs/Warehouse meetings all-staff meetings.
- Create detailed manifests and shipping information.
- Track shipments to ensure shipping and receiving in a timely manner.
- Keep warehouse area clean, organized and hazard free.
- Set up microscopes and additional supplies while traveling to MSICS courses.
To perform the job successfully, an individual should demonstrate the following competencies:
Communication – Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Excellent communication skills, both written and verbal. Selects and uses appropriate communication methods.
Collaboration – Works well with others, including internal and external parties; Exchanges ideas and feedback; Communicates with others to work towards a common goal; Flexible and adaptable to new changes.
Judgment – Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
Organizational Support – Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization’s goals and values; Supports affirmative action and respects diversity.
Professionalism – Approaches other in a tactful manner; Reacts well under pressure; Treats others with respect and consideration; Accepts responsibilities for actions.
Project Management – Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and within budget.
Strategic Thinking – Develops strategies to achieve organizational goals; Understand organizational strengths and weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Minimum high school diploma and appropriate experience (warehouse processes and procedures, advanced in manifest collection and producing); and a minimum of 3 years’ experience working for a distribution warehouse of a non-profit, health-related focused organization preferred.
Read, analyze, and interpret business, professional, technical or government documents. Write reports, business correspondence and procedure manuals. Effectively present information and respond to questions from managers, clients, customers, and the public.
Applies advanced math skills. Calculates figures and amounts such as discounts, interest, commissions, proportions, percentages. Advanced accounting and business financial concepts and their applications. Applies analysis and computes percentages, ratios, and proportions.
Define problems, collect data, establish facts, and draw valid conclusions. Interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Microsoft Suite: Outlook, Calendar, Word, Excel, PowerPoint, Teams and SharePoint
Software: Zoom and Activate experience is a plus
Certificates and Licenses:
Ability to effectively perform in a fast-paced environment and adapt to organizational changes. Have a strong ability to communicate via phone and email with remote working colleagues.
Must regularly lift and /or move up to 40 pounds and able to travel domestically when needed. This position requires longer hours of sitting and standing.
Salary & Benefits:
$49,920-$55,240 depending on experience. Benefits include medical, dental, vision, short/long term disability, life insurance; 403(b) retirement plan; as well as paid vacation, holiday, and sick time. This is a full-time in-person position.
To apply for this position, please submit your resume to Arianna Castellanos, Vice President of Programs, at firstname.lastname@example.org.
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.